Introduction
As an International Business-to-Business Information Services, data and information is at the heart of what INBA does.
We take the privacy and protection of data and information seriously, and are committed to handling the personal information of all those we engage with, whether customers, suppliers, colleagues or any other community, responsibly and in a way that meets the legal requirements of the countries in which we operate.
As part of using the INBA’s products and services, browsing our websites and contacting the business, data and information is collected. This privacy policy (the “Privacy Policy”) sets out INBA’s approach to safeguarding and maintaining the privacy of that personal information, and explains what data is collected, how it is used, the legal basis for its use, and the rights individuals have over that data.
INBA serve commercial, professional and academic communities by helping them connect and learn, and by creating and providing access to content and intelligence that helps people and businesses work smarter and make better decisions faster.
This Privacy Policy explains how the Global Exhibitions / Events Division collects, uses and protects your personal information. The INBA Exhibitions / Event Division’s central data team controls all decision-making with respect to how the Global Exhibitions Division processes personal information. This Privacy Policy is issued on behalf of the Global Exhibitions Division, and where “Global Exhibitions”, “we”, “us” or “our” appears, it includes the relevant Global Exhibitions Division brand/product/service processing your data.
What we collect
This section explains the personal information that may be collected when using our products and services, and the other personal data we may receive from other sources.
In this Privacy Policy, the term “personal information” refers to the types of information we may collect and use, which includes:
- Contact details, such as your name, e-mail address, postal address and telephone number;
- Educational, nationality and professional background information
- Usernames and passwords
- Payment information, such as a credit or debit card number;
- Comments, feedback, posts and other content you submit;
- Interests and communication preferences, including marketing permissions where appropriate; and
- Location information (e.g. through mobile apps).
We collect and use your personal information in the following main categories:
- As customer/consumer data, related to transactions, prospective sales or analytics;
- As contact data, which includes academic and corporate customer contact data such as details of account manager/key contact at corporate customers, and subscriber/user data;
- In connection to an event, for instance exhibition or conference visitors, delegates, exhibitors, speakers and attendee data;
- Product/intelligence data, collected through customer and market research surveys; and
- Author, editor, learned society and lecturer data associated with the delivery of publishing contracts and services.
Sensitive personal data
If collecting or storing sensitive personal data such as information relating to health, beliefs or political affiliation, we typically ask for your explicit consent. However, there are some situations where it will not be possible to request consent, such as if you have an accident at one of our events. If this does occur, we will ensure your privacy rights are protected.
Children’s personal data
Our products and services are directed to academics and business professionals. They are not intended for children under the age of 18 and we do not knowingly collect personal data from this age group. If any information is collected from a child under the age of 18 without verification of parental consent, it will be deleted.
How and why personal information is used
This section explains in detail how and why we use personal information.
Lawful processing in India
Global Exhibitions / Events collects and uses personal information. The lawful bases we use for this activity in India, as required under Indian data protection laws, are:
- Where it is necessary for entering into or performing a contract with you
- Where we have a legitimate interest to do so, provided your rights do not override these
- Where you have consented to its use
- Where our colleagues believe it is in your vital interests to share your personal details, for example with emergency services and prospective business opportunity or asked by your clients/
- Where required to comply with our legal obligations.
Product enquires, sales and administration
As part of a purchase, product enquiry, request for information and for account administration, we collect information such as your name, country, job title, company information or academic affiliation, postal address, e-mail address and telephone number.
If you have made an enquiry about us or our products or services, either online or over the phone, we will use your personal information to respond to the enquiry or to take other steps at your request, before you enter into a contract. For example, we collect the e-mail addresses and additional contact details of those who send e-mails to request information. Where a sales representative speaks to you over the phone, the calls are recorded for training and monitoring purposes only.
If you have registered for or purchased a product or services, including on a trial basis, your personal information will be used to provide that product or service, communicate about it and handle payments, as is necessary for the performance of the contract entered into.
For purchases, payment information, including credit/debit card number/bank details and billing addresses are also collected. Where payment card processors are used to facilitate payment card transactions on our website, your data will be collected and used according to that data processors’ privacy policy.
If your personal information is relevant to certain products and is freely available
through public sources, such as on a website related to your work or profession, we may use this personal information for providing customers with our products, as part of our legitimate interests as a commercial organization.
Event and exhibition management
If you have agreed to participate in one of our events as a speaker, sponsor, exhibitor or attendee, personal information is used in connection with the running of the event, to handle payments or for other purposes, as is necessary for performing the contract entered into. We will also use your personal information to maintain our databases, assess your qualities as a speaker or sponsor/exhibitor, promote events and encourage further engagement at our events, as part of the legitimate interests we have as a commercial organisation.
In addition, we sometimes take photos and videos at our events, which may feature attendees, speakers, sponsors or exhibitors. Where photos and videos are taken that feature you as an attendee, speaker, sponsor or exhibitor, we may use those photos and videos for promotional purposes.
Marketing
We will use your personal information to send you newsletters, offers or other marketing e-mails to keep you up to date with our news, events and products that may be of interest. Depending on the nature of your interaction with us and the laws of the country where you live, you may have actively given your consent for this by opting in, or we may be entitled to rely on your implied consent or our legitimate interests. The opportunity to opt out of future marketing e-mails will always be provided, and information on how to do this given when your personal information is collected and on every marketing e-mail sent. You have the right to amend your marketing preferences at any time.
To make such a request, please send an e-mail to: event@indianbarassociation.org.
Customer and prospects management (including analytics and product management)
We may use your personal information, combined with publicly available data and your demographic data, to deliver products and services, to choose relevant offers that may be of interest to you, to improve our existing products and services, and to develop new products and services, as part of our legitimate interests as a commercial organisation. This may include automated profiling and campaign management techniques.
Mobile applications and website analytics (including location data)
We may combine visitor session information, or other information collected through tracking technologies with personally identifiable information, to understand and measure your online experiences and determine what products, promotions and services are likely to be of interest.
Technical methods are also used in HTML e-mails sent to visitors, for purposes including: (i) to determine whether visitors have opened or forwarded e-mails and/or clicked on links in those e-mails, (ii) to customise the display of banner advertisements and other messages after closing an e-mail, and (iii) to determine whether a visitor has made an enquiry or a purchase in response to a particular e- mail.
In compliance with the Indian Laws (e.g. Browsers Do Not Track Signals) while we strive to offer you choice when using our website and mobile applications, we do not promise that we will be able to receive or honor web browser Do Not Track signals.
Bulletin boards or chat areas
When you disclose personal information on any public bulletin board or chat areas of this website, or any other website used as a result of use of this website, such personal information can be collected and used by anyone who views that board or area. This may result in unsolicited messages from other participants or other parties, which we are not responsible for. Where you engage on our customer enquiry chat areas, we will use any information provided to help recommend our products and/or assist with confirming any order you wish to place.
Automated decision-making (including profiling)
We use algorithm-based technologies to personalize dynamic web content based on your explicit and/or implicit interests. We carry out general profiling such as segmentation, non-automated and automated decision-making based on profiling for the purpose of providing you with a more relevant experience and for the purposes of our legitimate interests as a commercial organization. Solely automated decision making is never used in any way that produces a legal or similarly significant effect. Depending on the laws of the country where you live, you may have rights related to our decision. For example, if you live in the European Union, you may have the right not to be subject to our decision, or you may have the right to insist on human intervention in the process, express your point of view or contest the decision. If you wish to exercise any such right, please contact us via one of the methods set out in the ‘Contacting us’ section below. In some cases, we may have the right to continue with our decision, in accordance with applicable laws. This will be explained if it is the case. Otherwise, we will respond to your request as promptly as reasonably possible.
Compliance with our legal obligations
To ensure compliance with international trade sanction laws and regulations, we screen customers, vendors and suppliers against US, OFAC, BIS, UN, EU and UK sanctions lists. Should any screening checks flag an issue where we cannot continue in a contract with a customer or supplier, they will always be informed.
How we protect personal information
An y personal information given to us will be treated with the utmost care and security. This section sets out some of the security measures in place. A variety of physical and technical measures is used to keep data safe and prevent unauthorized access to, or use or disclosure of personal information. Electronic data and databases are stored on secure computer systems and we control who has access to information, using both physical and electronic means. Our colleagues receive data protection training, and we have detailed security and data protection policies that colleagues are required to follow when handling personal data. All reasonable steps are taken to ensure that your personal information is kept secure from unauthorized access, but we cannot guarantee it will be secure during
the transmission process to this website because this transmission is not controlled by us.
International transfer of personal information
As an international business and because of the technologies we use, personal information may be accessed by our colleagues and third-party service providers from locations outside of the India Area, whose data protection laws may not be as extensive as those in India. To ensure the same level of protection is in place when processing is conducted outside the India Economic Area, we use appropriate safeguards approved by the Indian Laws.
We apply appropriate protection to make sure your personal data remains adequately protected and is treated in line with this Privacy Policy. INBA has international data transfer agreements between its companies and with relevant third-party service providers based on standard contractual clauses approved by the Indian Laws.
Cookies
A cookie is a small text file containing a user ID that is automatically placed on a user’s computer or other device when visiting a website. Cookies record the pages visited and the actions taken on a website, but do not contain any personal information. From time to time, we may use cookies for purposes including administering the website; tracking your activity on the website; gathering broad demographic information for aggregate use to improve the website; and offering time-saving or personalized features on the website. For more information, please contact us at event@indianbarassociation.org. or +91 9811992072
Third-party links
This website contains links to websites of other businesses, including potentially websites of other businesses within INBA. These businesses will have their own privacy policies, tailored to their particular business practices and the sectors in which they operate, and if following those links, we recommend reviewing the privacy policy of each website to understand how personal data is used in that instance. The inclusion of links to these websites does not imply an endorsement or validation of their content, and we are not responsible for their privacy practices, nor do we accept any liability in connection with the content on such websites.
Who we share personal information with
As an international company, to provide you with products and services we may share your information for specific reasons. This section explains how and why we share personal data with other companies within INBA, suppliers and other third parties.
We may share your personal information with certain other companies within INBA for specific purposes. For example, other INBA companies may assist in providing products and services to you, carry out internal analysis of the usage of products and services, or offer relevant products and services which may be of interest.
Sharing with service providers
We may share personal information with third parties to assist in providing products and services to you. These third-party data processors are bound to compliance with data protection legislation through contracts that protect the personal information shared with us. They may include IT and marketing technology host suppliers, web and data hosting providers, mailing houses, ad servers, logistics and general services contractors, onsite health and safety partners, event registration partners, sales platform providers and other event collaboration partners.
Sharing with other organizations
We may share your personal information to our trusted partner organizations for their marketing purposes in accordance with local data laws and where appropriate your permissions. If your personal information is subject to Indian data protection laws, it will not be shared with third parties for their marketing purposes unless you have given consent to do this.
We may share your personal information with third parties outside the INBA Group in the event of a sale, merger, acquisition, partnership, joint venture, or negotiations related to the same with respect to all or part of our business. In some circumstances, we may be legally required to disclose your personal information, because a court, the police, another judicial or law enforcement body, or government entity has asked us for it. INBA cannot accept any liability in this regard.
How long information is kept
We will only retain your personal information for as long as is necessary and as permitted by applicable laws. We will retain your personal information while we are using it, as described in the section above and may continue to retain it after these uses have ended where we have a legitimate business purpose. For example, if you have opted out of marketing communications from us, we will retain limited details about you to ensure the opt out request is honoured. We may also continue to retain your personal information to meet our legal requirements or to defend or exercise our legal rights. The length of time for which we will retain personal information will depend on the purposes for which it is retained. After we no longer need to retain your personal information, it will be deleted or securely destroyed.
How to update your information and marketing preferences
We want to ensure you remain in control of your personal information. We try to ensure that the personal information held about you is accurate and up-to-date, and will always give the opportunity to opt out of future marketing communications.
Information on how to opt out will be given to you when we collect your personal information and specified on every marketing e-mail sent to you. If at any stage you would like to update or correct such personal information, or opt out of future marketing communications, e-mail: event@indianbarassociation.org.
Your rights
INBA operates in countries with data protection laws that may provide individuals the right to be able to access and control their information. We always will enable you to exercise the rights provided by data protection laws.
Indian data protection laws give individuals a number of rights, where their data and information is collected and used by companies that are active and operating in India. These are:
- The right to confirmation of whether we have your personal data and, if we do, to obtain a copy of the personal information we hold. This is known as a subject access request.
- The right to have inaccurate data rectified.
- The right to have your data erased. This does not however apply where it is necessary for us to continue to use the data for a lawful reason.
- The right to request the restriction or suppression of your personal data (such as, we will stop using the data but we may continue storing it);
- The right to obtain your personal data that you have provided to us, on the basis of consent or performance of a contract, and where technically feasible, transmitted in a common electronic format to you or directly to another
- The right to object to the use of your data. Specifically, you have the right to object to our use for marketing and in relation to automated decision making, including profiling where there may be legal or similarly significant
There are exceptions to the rights above. Where you make a request to us as part of these rights, we will always try to respond to your satisfaction, although there may be situations where we are unable to do so.
Depending on the laws of the country where you live, you may have other rights in respect of your personal information. If you wish to exercise any legal right in respect of your personal information, please contact us via one of the methods set out in the ‘Contacting us’ section below.
In some cases, we may be entitled to decline a request you have made regarding your personal information, in accordance with applicable laws. We will explain if that is the case. Otherwise, we will meet your request as promptly as we reasonably can. If you have requested that we stop sending you marketing messages, please note that you may still receive them for a short period while the request is processed. If you would like further information on your rights or wish to exercise them, please write e-mail event@indianbarassociation.org.
Contacting us
If you have any questions about this Privacy Policy, you can contact the INBA.
If you have any questions about this Privacy Policy or our use of your information, e- mail event@indianbarassociation.org. or write to us at the below address: 8/11, FF, Jungpura Extension, Hospital Road
We hope to resolve any privacy concerns you may have. If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to any supervisory authority or other public body with responsibility for enforcing privacy laws.
Changes to this Privacy Policy
To keep up with changing legislation, best practice, and changes in how we process personal data, this Privacy Policy may be revised at any time without notice by posting an updated version on this website. This Privacy Policy should be read in conjunction with, and is also subject to, the website’s Terms of Use.
This Privacy Policy was last updated on May 2023.